NYMW 2025 terms & conditions

1. General

1.1 The National Youth Ministry Weekend (NYMW) is an event organised and run by Youthscape Events Ltd.

1.2 Youthscape Events Ltd and the venue have the right to refuse admission or evict ticket holders from the venue due to unacceptable behaviour with the potential to cause damage, nuisance or injury.

2. Registration

2.1 Online bookings will close at midnight on Thursday 20th November 2025. Any additional full event delegates registering after this date must email nymw@youthscape.co.uk to confirm spaces.

2.2 It is the ticket holder's responsibility to ensure any change of contact details are communicated to Youthscape Events Ltd. All communications will be sent via email therefore it is essential to provide a current, valid email address when booking tickets. Email addresses can be amended in your account.

2.3 It is the ticket holder's responsibility to bring their ticket to the venue. To access your ticket, visit www.youthscape.co.uk and log into your account. Tickets for events will be found under the ‘tickets’ section.

2.4 Wristbands will be supplied on receipt of your ticket on arrival at the venue. Wristbands must be worn at all times during the event.

3. Prices & payments

3.1 NYMW standard tickets are priced at £140.

3.2 Youthscape Events Ltd will offer 300 tickets at a special offer price of £115 from Saturday November 23rd 2024. These are termed 'special offer tickets'. When these tickets have been sold Youthscape Events will offer 'value tickets' at a reduced price of £125. Youthscape Events will offer 'value tickets' until 30th June 2025 at which point tickets will increase to the standard price of £140. Youthscape Events Ltd reserves the right to amend or change these dates at any time.

3.3 Requests to pay via invoice must be received by midnight via email to nymw@youthscape.co.uk on each ticket deadline day to ensure the cheapest ticket rates. Upon receipt of the invoice, payment must be received within 7 days. Failure to pay within 7 days will result in tickets being released.

4. Transfers, refunds & cancellations

4.1 Once tickets have been purchased, they can be transferred to another individual through the ticket holder's account.

4.2 Any refunds will be issued as follows:

• Within 14 days of purchase (statutory rights) – full refund given
• Outside 14 days from purchase – no refund given

4.3 Tickets outside the terms of clause 4.2 will only be refunded in extenuating circumstances. Youthscape Events Ltd will make the final decision on what is considered as an extenuating circumstance. Ticket holders should email nymw@youthscape.co.uk to request a refund. The date of receipt of this email will be the date on which any refunds are based.

4.4 In the unfortunate event that we cancel NYMW, ticket holders will be offered a full refund on their tickets. In the event that refunds are offered, a member of the NYMW team will contact you within 28 days of the cancellation.

4.5 Youthscape Events Ltd will not be held responsible for any costs other than ticket prices incurred by delegates in the event of the event being cancelled such as travel or accommodation costs. Youthscape Events Ltd would recommend you taking out insurance to cover such eventualities.

4.6 Youthscape Events Ltd have the right to amend or alter the event programme without being obliged to offer refunds to tickets.

5. Photography & video recording

5.1 Throughout the event, our media team will be taking photographs and video footage. They will be wearing a team badge as an identifier. All delegates consent to their image being used by their attendance at the event. Images may be used in printed publications, videos, websites and social media. Names will not appear in any published material in print or online. If the photographer is taking photos where people are identifiable, they will ask the delegates for consent before taking the photo. If you wish to revoke your consent at any time, please email nymw@youthscape.co.uk.

6. Safeguarding

6.1 Youthscape and Youthscape Events Ltd is committed to the safe and inclusive running of events and activities. For more information visit www.youthscape.co.uk/about/safeguarding.

7. Data & privacy

7.1 Youthscape and Youthscape Events Ltd's full Privacy Policy can be found at www.youthscape.co.uk/site-info/privacy.

8. Exclusions

8.1 Nothing in these terms and conditions seeks to exclude any liability of Youthscape Events Ltd for death or personal injury caused by its negligence, fraud or other type of liability which cannot by law be excluded or limited.

9. Enforcement

9.1 Youthscape Events Ltd may enforce these terms in accordance with the provisions of the Contracts (Rights ofThird Parties) Act 1999 (the “Act”). Except as provided above, this agreement does not create any right enforceable by any person who is not a party to it under the Act, but does not affect any right or remedy that a third party has which exists or is available apart from that Act.

10. Jurisdiction

10.1 All of these terms and conditions are governed by English Law and any disputes arising out of any transaction with Youthscape are subject to the exclusive jurisdiction of the English Courts.